Careers

Responsibilities

• Process A/P invoices (coding, entering and obtaining proper approvals).
• Assist in A/R process, updating tracking spreadsheets for tenant rent collections.
• Arrange for utility transfers upon acquisition and/or disposition of an asset; also, arrange for transfers upon tenant move out or move in.
• Review vendor statements, obtain outstanding invoices for processing.
• Be the first responder to tenant calls and requests. Utilize Building Engines work order software to respond and review to work order requests and follow up with tenants upon completion.
• Utilize Building Engines software to input, update and verify tenant and vendor certificates of insurance, coverage, and additional insured.
• Assist with tenant relation activities (email blasts, events, gifts, surveys, etc.).
• Complete expense reports for property managers and submit for approval and processing.
• Prepare vendor contracts, manage/organize the completed documents and enter into Building Engines upon execution.
• Collaborate with Operations team on property tax appeal documentation and other administrative tasks related to property tax appeals.
• All other administrative duties as assigned by the supervisor.

Qualifications

• Requires 1-3 years’ experience in Administration or related field and/or training.
• Ability to use computer software and web-based applications.
• Proficient knowledge of the Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook).
• Ability to carry out specific oral and written instructions.
• Execute responsibilities with a sense of urgency and follow-through.
• Ability to collaborate with operations, accounting and leasing team members to complete various projects and assignments.
• Excellent customer service and interpersonal skills. Proven ability to communicate via email with customers, vendors, and internal team members.
• Demonstrated ability to manage multiple projects and tasks daily with efficiency and accuracy.
• Ability to organize and prioritize work assignments to meet deadlines.
• Positive, proactive work ethic and approach.
• College degree preferred.

Compensation/Benefits: Our comprehensive benefits offerings include highly competitive compensation (with annual bonus), full medical benefits, and a Safe Harbor 401(k) plan with employer match.