Careers

Responsibilities

• Assist in the underwriting of new acquisitions and dispositions including ARGUS and Excel modeling
• Assist in the creation of Investment Memorandums for new acquisitions:
  • Work with deal team on creation of new Investment Memorandums
  • Gather market intel and comp support for new acquisitions
  • Assist in tenant credit analysis
• Organize acquisition, disposition and war room folders
• Update pipeline for new acquisitions and dispositions:
  • Reach out to Market Officers for new pipeline information
  • Update and distribute Excel spreadsheet for bi-weekly pipeline call
• Review property financials and other property related documents to verify the accuracy of the information being reported by the seller or broker package
  • Review operating statements to confirm correct expense information is inputted into ARGUS models
  • Review leases to confirm correct terms are inputted into ARGUS models
  • Research property taxes and compare to underwriting
• Assist with the closing process for both acquisitions and sales
• Assist with leasing negotiations and analysis as well as market research and analysis
• Interact with brokers at events, property tours, and market tours
• General assistance with other areas of the Investments team as needed

Qualifications

• The ideal candidate will have a minimum of 1-3 years’ experience, including the qualifications noted below
• Bachelor’s degree required; BS degree with concentration in finance and/or real estate highly preferred
• Master’s degree in real estate, business administration, or related field, a plus but not required

Compensation/Benefits: We are an organization focused on the wellbeing and growth of our employees. We place importance on a great work-life balance. Our comprehensive benefits offerings include highly competitive compensation (with annual bonus), full medical benefits, Safe Harbor 401(k) plan with employer match, paid maternity/paternity leave, and a hybrid work schedule.

Responsibilities

• Upon lease execution, enter new lease terms in MRI. Complete a move-in checklist, prepare welcome books with the property manager, and assist with customer onboarding.
• Coordinate annual customer surveys by assisting in the preparation of the survey, delivery of surveys to customers, follow-up on customers’ completion of the survey, and tracking/disseminating results.
• Arrange for utility transfers upon acquisition and/or disposition of an asset; also, arrange for transfers upon customer move out or move in.
• Contact existing customers and vendors to obtain current insurance coverage, any on-going required maintenance contracts, and emergency contact lists.
• Assist property managers in inputting estimated monthly operating expenses into MRI.
• Assemble accounts receivable reports, general ledgers, rent rolls, and aging reports for property managers’ review.
• Review expense coding prior to property managers’ approval. Review vendor monthly statements and request outstanding invoices for processing.
• Assist property managers and maintenance technicians with coordination of customer repair requests.
• Assist with customer relation activities (email blasts, events, gifts, surveys, etc.).
• Complete expense reports for property managers in Avid and collaborate with the Accounting department for processing and approval.
• Assist property managers with vendor contract preparation and manage/organize the completed documents.
• Collaborate with property managers to process lender funding packages for capital projects, tenant improvements, commissions, etc.
• Collaborate with operations team on property tax appeal documentation and other administrative tasks related to property tax appeals.
• Assist property managers on CAM reconciliations, annual budgets, billing adjustments, and any other necessary schedules.
• All other administrative duties as assigned by the supervisor.

Qualifications

• Requires three years’ experience in Administration or related field and/or training.
• Ability to carry out specific oral and written instructions.
• Meticulous attention to detail and accuracy.
• Execute responsibilities with a sense of urgency and follow-through.
• Ability to collaborate with operations, accounting and leasing team members to complete various projects and assignments.
• Excellent customer service and interpersonal skills. Proven ability to communicate via email with customers, vendors, and internal team members.
• Ability to use computer software and web-based applications.
• Demonstrated ability to manage multiple projects and tasks daily with efficiency and accuracy.
• Ability to organize and prioritize work assignments to meet deadlines.
• Good record keeping of property improvement projects to assist property manager in scheduling and payment processing.
• Proficient knowledge of the Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook).
• Positive, proactive work ethic and approach.
• College degree preferred.
• Property administrative and/or property management experience preferred.
• Experience with lender draws preferred.
• Experience with Avid and/or MRI preferred.

Responsibilities

• Help with the planning of all project phases, assessing project team needs, and establishing milestone dates and execution timelines
• Assist in establishing project budgets, including hard costs and soft costs, and managing those costs through completion
• Collaborate with architects, engineers, and consultants on the design and permitting process
• Prepare Request for Proposals, bid documents, bid analyses, and award letters for general contractors
• Assist in the contract negotiations with general contractors, consultants, vendors, and suppliers
• Coordinate and lead jobsite meetings with the design team, general contractor, and other internal and external stakeholders
• Monitor and review requests for information, change order requests, and the submittal processes
• Help manage all project contractual and financial obligations; collaborate with Development Accountant on monthly invoices and the construction loan draw processes
• Fulfill all project-related reporting requirements, including monthly reports with updates on budget and schedule
• Manage and execute punch list processes to ensure timely completion of any needed corrective work
• Manage project closeout activities, including acceptance and completion of projects, and ensure final payments are secured
• Manage project closeout activities with internal parties to ensure completion of all required items
• Organize and maintain project documentation for various construction projects and prospective development opportunities
• Monitor progress of multiple construction projects, quality of construction, and timelines, including tenant build-out projects
• Develop, monitor, maintain, and enforce project schedules, and develop remediation plans if needed
• Overnight travel as needed to job sites across the country; expected travel time is 25% or less
• Any other duties as assigned and as time allows

Qualifications

• The ideal candidate will have a minimum of ten (10) years of experience, including the qualifications noted below
• Bachelor’s degree required; BS degree with a concentration in construction management or civil engineering highly preferred
• Master’s degree in real estate development, business administration, or related field a plus
• Progressively responsible experience with an industrial/commercial real estate developer, general contractor, construction management, architecture firm, civil engineering firm, or closely related company
• Highly organized, with a strong ability to concurrently manage multiple projects at different stages of development
• Ability to evaluate and interpret design and construction documents, contracts, budgets, and schedules
• Demonstrated experience with MS Office applications (especially Excel, Microsoft Project, PowerPoint, and Word)
• Exceptional interpersonal and communicative skills, balancing assertiveness with professionalism and diplomacy
• Good business sense, with effective negotiation skills
• Solid organizational skills, both quantitative and qualitative analytical skills, including the ability to prioritize and multitask
• Exceptional attention to detail, and the ability to meet deadlines
• Ability to remain flexible and thrive in a continually changing environment, with proven problem-solving skills
• Literacy with web-based project management, budget management applications, and savviness to learn new applications
• Ability to travel, including overnight travel (<25%). Candidate must have a valid driver’s license and a good driving record.

Responsibilities

• Prepare monthly and quarterly financial reporting packages for external distribution to investors and joint venture partners
• Complete month end property accounting close including:
  • Recording necessary journal entries to ensure accurate financial results
  • Updating monthly workpaper supporting each balance sheet account
  • Calculating and recording of all accruals
  • Reviewing income statement activity
  • Preparing depreciation/amortization schedules
• Provide support to development accounting team: prepare and maintain all construction cost reports, lender and equity draw requests, associated documents and schedules, and entering construction and development accounts payable invoices
• Review bank reconciliations prepared by Accounts Receivable team to ensure proper balance sheet reporting and provide support for tenant receivables issues
• Support Accounts Payable team on an exception basis to provide clarity on invoice, coding, timing, etc.
• Coordinate with Operations team to ensure accurate preparation of Executive Summary and variance report
• Review rent roll information, tenant charges and receivables ensuring proper recording of revenue against tenant leases and leases abstracts
• Prepare annual escalation and settlement reconciliations for CAM, RET and any other applicable charges and support Operations with tenant review
• Support property acquisition and disposition process through recording of opening and closing entries and creating related MRI entities and GL accounts
• Support yearly tax preparation process
• Assist with annual budget process including:
  • Tracking of budget tasks being completed by various departments
  • Reviewing revenue, TI and LC against leasing assumptions for reasonableness
  • Inputting various line items including debt service, depreciation/ amortization
  • Completing cash flow analysis
• Support annual audits (where applicable)
• Meet all accounting deadlines
• Additional responsibilities as assigned

Qualifications

• Bachelor’s degree in Accounting or equivalent experience/education
• 5+ years of previous property accounting experience
• Prior real estate experience required
• CPA a plus
• Excellent oral and written communication skills
• Exceptionally strong qualitative and analytical skills
• Must be a self-starter and have a strong desire to learn
• Prior employment history that demonstrates resourcefulness and the ability to produce accurate work in a detailed, timely and organized manner
• Highly proficient in Microsoft based software
• Solid organizational skills with the ability to work efficiently and independently
• Experience with accounting systems required. Experience with MRI highly desirable.